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If you suspect a fraud, theft or corruption being committed within Council or
committed against the Council there are a few simple guidelines that should be followed:-

1. Make an immediate note of your concern.

Note all relevant details: what was observed, details of conversations, the date, time and name of the parties involved. Do not attempt to investigate the matter yourself.

2. Convey your suspicions to your Section Manager or Head of Service.In accordance with Financial Regulations C.11 if a manager becomes aware of or suspects a fraud, theft or corruption he/she must immediately notify the Chief Executive, the Chief Finance Officer and the Monitoring Officer. Upon receipt of such notification these officers shall take steps considered necessary. This will usually include one of more of the following actions:-

• the matter being investigated by Internal Audit,
• referral to the Police,
• referral to the External Auditor.

Alternatively, due to the seriousness and sensitivity of the issue and who is thought to be involved, you may take the matter directly to one of the following:-

• Chief Executive Officer,
• Monitoring Officer (Head of Legal and Administration).
• Chief Finance Officer (Head of Financial Management),
• Chief Audit and Technical Assistant.

The Council has a ‘Whistle-blowing Policy’ which provides protection for staff against harassment or victimisation where concerns have been raised in good faith.

If you remain unsure whether to raise a concern or you want confidential advice, you can contact the independent charity Public Concern at Work on telephone 020 7404 6609 or, helpline@pcaw.co.uk. Their lawyers can give you free confidential advice about serious malpractice at work

3. Deal with the matter promptly, if you feel your concerns are warranted.
Any delay may cause the Council to suffer further financial loss. The above demonstrates a number of ways in which your concerns can be raised
within the Council. If you are not satisfied with the action taken, you may wish to
take the matter outside the Council. The following are contact points: -

• A member of the Council
• The External Auditor
• Regulatory Organisations
• Your Solicitor
• The Police

If you do take the matter outside the Council, you need to ensure that you do not disclose confidential information or that disclosure is privileged.

Select to download Anti-fraud and Corruption Strategy