Ashfield District Council: Tenders

Tenders

The Council usually run two types of tenders - open and restricted.

Under an open tender procedure all suppliers who respond to an advertisement are supplied with tender documentation which they can return as appropriate. This approach is usually followed when purchasing standard items such as goods.

The restricted procedure can best be described as a two stage approach in which the Council invites interested suppliers to undergo a pre-qualification assessment before inviting them to tender. The restricted route is normally used for non-standard or large service requirements where it would not be economic for all parties concerned, if too large a tender field was invited to bid for the work e.g. consultancy contracts.

Please select if you require information about current approved suppliers.

Current & Forthcoming Opportunities

We are currently collating a list of contracts which are available for tender, or are coming up for tender. This information will be publicised as soon as possible.

How to express an interest:

To express an interest in a particular tender, please contact us to request a tender pack. We aim to send the pack to you within 4 working days from receiving the request for tender documentation.

The pack will typically contain the following documentation:

Covering letter
Instructions to Tenderer (contains administrative procedures, timeframes, method of tender return, evaluation criteria and contact information)
Tender questionnaire (requesting basic financial and technical information about your company)
Tender Specification (details the Council's requirements)
Contract conditions (details of the terms under which the Council wishes to do business.)

This process is carried out independently by EXOR on the authority's behalf, EXOR are the council's accreditation company. Ashfield District Council is working with EXOR and Nottinghamshire County Council to create a Nottinghamshire Suppliers database.

What happens next?

Once received and checked, the Council will evaluate the Expression of Interest; the process followed depends on whether the type of tender is open or restricted.

All suppliers will be notified in writing, whether they are successful or unsuccessful. Feedback can also be provided as requested.

Procurement Policy

The council has a Procurement Policy which governs the tendering process.

Contact Details